User Training (Faculty)

These FAQs below are listed inside the Faculty Portal on the “Online Tutorials” tab of the home page where step by step tutorials are also available.

How do I  . . .?

Enter textbook information for a course?

  • Select “My Courses”
  • Click “Course ID” link for the specific course
  • Select “Course Textbooks” under “Course Information”
  • Click on “Add Textbook” link
  • Enter required information:
    • ISBN
    • Book Title
    • Author
    • Publisher
    • Check the box if the textbook is “required” (if not check, it will show as “recommended” in Student Portal).
    • Check “Desk Copies” if you need one or more desk copies (quantity will be asked)
    • Click “Save” 

Clear a student for online registration?

  • Select “Registration > Advising”
  • To release a student for registration, uncheck the box next to their name and click Save (found at bottom of page)
  • Once “released” in the Faculty Portal, the student will be able to register online in their Student Portal.
  • TO CLEAR A STUDENT WHO IS NOT YOUR ADVISEE but whom you have advised, please email the student’s advisor and ask them to log in to their Faculty Portal and release the student for registration.

View an advisee’s transcript?

  • Select “Registration > Advising”
  • Find student in the list and click the “View” link to the far right of the student’s name
  • On the “Student Options” page, select “Advisor Transcript”

Check an advisee’s class schedule?

  • Select “Registration > Advising”
  • Find student in the list and click the “View” link to the far right of the student’s name
  • On the “Student Options” page, select “Student Schedule”

View the course schedule for the term?

  • Select “Registration > Course Offering”
  • Click “Show Filter” button to filter down to find specific courses/days/times
  • Choose filter options you desire (you can choose more than value from a specific filter list by holding the “ctrl” key on your keyboard down while clicking on your selections)
  • Click on “Apply Filter” link at bottom of filter options to show filtered courses

Find out how many students are in my courses?

  • Select “My Courses”
  • Course enrollment is shown at far right of each course

OR

  • Select “My Info” > “Class Schedule”
  • Course enrollment is shown at far right of each course

View my class roster?

  • Select “My Courses”
  • Click “Course ID” link for the specific course
  • Select “Class Roster” under “Course Reports”
  • You can view further information about each student in the Roster by:
    • clicking on the student’s name (major, minor, advisor appear under the student’s name)
    • clicking on the student’s ID number (contact info shows in new window)
    • click on “Photo” to see student’s photo
    • click on “Notes” to add a note for your use, if desired

Print my Class Roster (with or without photos)

  • Select “My Courses”
  • Click “Course ID” link for the specific course
  • Select “Class Roster” under “Course Reports”
  • Click the “Print” icon at the top right of the page (above the “Schedule Information” section); click the “Include Photo” box to include student photos on your printed roster.

Find out room assignments for my courses?

  • Select “My Info” > “Class Schedule”
  • Room assignments, as well as other details, are shown on this page for each of your courses

View Student Photos?

To view photos of students in your classes:

  • Select “My Courses”
  • Click on Course ID link for course
  • Select “Class Roster”
  • Click on “Photo” link at the far right of student’s name

To view photos of your advisees:

  • Select “Registration > Advising”
  • Locate the advisee’s name in the list and click the “view” button at the far right of the advisee’s name (under the “Student Options” column)

To view photos of other students at WJU:

  • Select “Directory”
  • Select “Student Directory” from “Type”
  • Find student in alphabetical listing
  • Click on “Photo” link at the far right of student’s name

Email my students?

  • Select “My Courses”
  • Click “Course ID” link for the specific course
  • Click “Email” link under “Course Communication”
  • Choose from the options available for emailing students (note: you can email all students in all of your courses from this page also)

Submit final course grades?

  • Select “My Courses”
  • Click “Course ID” link for the specific course
  • Click “Direct Grade Submit” link under “Course Gradebook”
  • For “Grade Type” choose “Final Grade”
  • For each student choose the final grade from the dropdown menu
  • Last Day of Attendance is not required
  • Click on Submit Grades at bottom of list (IMPORTANT!)

View final course grades?

  • Select “My Courses”
  • Click “Course ID” link for the specific course
  • Click “Final Course Grades” link under “Course Gradebook”
  • You can also view them through the “Direct Grade Submit” link

Find student contact information?

  • Select “Directory”
  • Choose “Student Directory” from  “Type” dropdown menu
  • Click on letter in alphabet for student’s last name

Find faculty contact information?

  • Select “Directory”
  • Click on letter in alphabet for faculty last name

Update my office hours?

  • Select “My Info”
  • Select “Office Hours”
  • Update personal information fields as desired

Update my address or phone number?

  • Select “My Info”
  • Select “Update Address”
  • Click the “Edit” link next to the address type you want to update
  • Update fields as desired

Change the term/semester in the Portal?

  • In the William Jessup University banner at the top, click on the “change term” link below your name.
  • Choose the term from the list to the term you want to view.