Conference and Event Services

Welcome to the Conference and Event Services page for William Jessup University. It is our goal to make this process as easy as possible to better serve you. Please see the event policies and procedures below. If you have any questions or need additional help please feel free to contact us at events@jessup.edu or 916-577-2214!

William Jessup University Events

Internal: Routine educational activities that are performed in support of the university’s learning and educational outcomes and that are designated primarily for those within the WJU learning community, including, but not limited to student life and support services, academic and support services, educational programs, activities, and events.  William Jessup assumes all liability and costs.

Internal Policies:

  1. All event details and information must be communicated by responding to the MIDAS confirmation email at least 3 weeks prior to event so that appropriate staffing may be arranged.

  2. Changes or cancellations made within 7 days of event date are likely to incur additional charges. Contracted labor rates may still be payable.

  3. Upon request, limited 8 ft pipe and drape may be available. 14 ft pipe and drape will be used only in Academic Warehouse. It may not be moved to any other room on campus.

  4. No open flame is permitted in any WJU building.

 

Partnership: Occasional activities that are performed in support of the university’s learning and educational outcomes and that include those within the WJU learning community in addition to an external audience. William Jessup partners to host event and shares financial impact. Guests provide insurance and cover costs as indicated. A William Jessup team member must be identified to serve as the organizer of the event and communicate all event information and details to the Events office.

  • Included (costs covered by WJU):

    • Standard facility use

    • Standard setup – see addendum for standard options

    • WJU tables and chairs as available

    • Marketing: All Marketing requests must be made by the WJU organizer directly to Marketing@jessup.edu

  • Required Staffing (billable fees )-based on number of attendees (See WJU Campus Events Trigger #’s)

    • 1 hour audio tech (arrival 30 minutes prior to event)

    • Parking attendants, porters, security as prescribed

  • Options (billable fees):

    • Video recording or IMAG team

      • Video recording $40.00/hr (1 tech)

      • IMAG team $120.00/hr (3 techs) (recording included)

      • Additional audio tech hours $40.00/hr

    • Additional tables, chairs or pipe and drape

      • Costs according to rental company quote

    • Non-standard setup requests

    • Non-standard staffing requests

  • Marketing: For information on current resources available to market the event, the WJU organizer must contact developmentevents@jessup.edu directly.

  • Catering: All catering requests will go through Bon Appetit directly. Please contact Anna Eddlemon at aeddlemon@jessup.edu for all catering requests.

Partnership Policies

  1. All event details and information must be communicated by responding to the MIDAS confirmation email at least 3 weeks prior to event so that appropriate staffing may be arranged.

  2. Changes made within 7 days of event date may be subject to additional charges. Contracted labor rates may still be payable.

  3. Upon request, limited 8 ft pipe and drape may be available. 14 ft pipe and drape will be used only in Academic Warehouse. It may not be moved to any other room on campus.

  4. No open flame is permitted in any WJU building.

 

Rental: William Jessup rents facility to external organization and accepts no legal or financial responsibility

  • 4 weeks prior to event, renter must provide signed WJU rental agreement and insurance rider listing WJU as an additional insured.

  • Renter will be provided with a quote and must provide a 50% deposit by date indicated on the quote

  • Renter will be required to have all required staff based on number of attendees

    • Audio tech cost $40/hr

    • Video tech cost $40/hr

    • IMAG cost $120.00/hr (3 techs)

    • Site coordinator $40.00/hr

    • Parking attendants $15.00/hr per attendant

    • Porter $15.00/hr per porter

    • Security $15/hr per guard

    • Setup cost $150.00-$300.00 per event

  • Catering: All catering requests will go through Bon Appetit directly. Please contact Anna Eddlemon at aeddlemon@jessup.edu for catering requests.

  • Marketing: No marketing will be provided by William Jessup University.

WJU Campus Events Parking, Porter, Security, and Media Services Triggers

Parking

Attendees

Attendants

Cost

Mimum Hours

0-200

1-2

$15/hr per attend

2

200-500

4-6

$15/hr per attend

2

500+

8-10

$15/hr per attend

2

Porter

Attendees

Attendants

Cost

Minimum Hours

0-200

1

$15/hr per attend

Event Duration

200-500

1

$15/hr per attend

Event Duration

500+

2

$15/hr per attend

Event Duration

Security

Attendees

Attendants

Cost

Minimum Hours

0-200

1

$15/hr per attend

Event Duration

200-500

1

$15/hr per attend

Event Duration

500+

2

$15/hr per attend

Event Duration

Media Services

Location

Techs

Cost

Minimum Hours

Academic Warehouse

1-3

$40/hr per tech

Event Duration

Lecture Hall

1

$40/hr per tech

1hr minimum

IMAG (upon request, Academic Warehouse only)

3-4

$40/hr per tech

As requested

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