Campus Policies

On this page:
Academic Policies
Dining Services
Meal Plans
Health Insurance
Housing & Dining
Commuter Policy
ID Cards
Prayer Chapel
Alcohol and Drug Free Campus Act
Campus Security Act
Bicycles
Fire Alarm Regulations
Parking
Financial Aid
Campus Postings
Dance Policy
Directory Information
Graduation Rates
Limitation on Rights of Access
Nondiscriminatory Policy
Parental Notification Policy
Psychiatric Notification Policy
Rights and Freedoms
Student Legal Responsibilities
Additional Helpful Policies and Information

 

Academic Policies

The comprehensive source for academic information is the William Jessup University Academic Catalog, which is available online at www.jessup.edu/registrar/catalog. All William Jessup University students are responsible for knowing and abiding by the policies outlined in the catalog. Some of the information you will find in the University Catalog includes: Graduation, Registration, Late Registration Policy, Adding or dropping a class, Classroom Conduct, Appealing Course Grades, Right to Cancel Any Registration, Leave of Absence, Withdrawing from the University, Procedure to Inspect Education Records, Plagiarism, Class Standing, Probationary Student, Academic Dismissal, and Readmission.

Academic Advising

Students are expected to take an active role in their educational planning. Advising and mentoring programs are provided as assistance in understanding degree requirements and program objectives.

Incoming traditional students will meet with the Academic Advising office for their first year of attendance. After a major is declared and a year of residency is met, students are assigned a Faculty Mentor. Students meet with their advisor before registration each semester to develop a direction for their academic program. Faculty and academic advisors are available to discuss career goals, assist in choosing classes and selecting a major, give counsel about grades and any other aspect of University life, and plan graduation programs.

To ensure the success of students with special needs, students may be assigned to a personal advisor to guide their progress in the admissions, advising, or academic skills process. SPS advising questions can be directed to the main office at 888.883.ICAN.

Dining Services

WJU Food Service is provided by Bon Appetit and exists to provide excellent food service for its students. The Crossroads Café is located next to the gym, on the north side of campus. We offer meals that have that home-cooked flavor and meals that are lighter and healthier. You’ll find a salad/deli bar, house-made soups and of course delicious desserts for the sweet tooth.

Bon Appetit Regulations

  • Bon Appetit offers “all you care to eat” while in the café, you may not take food to go.
  • No food, trays, dishes, or utensils are to be taken out of the Café.
  • No student is to provide food for others.
  • Summer, Spring, Mid-term, Thanksgiving, Winter, etc. Breaks are not included in the meal plan.
  • Shoes and shirts are required in order to meet health requirements.
  • No throwing food or other items.
  • Please throw away your trash and take your dishes to the dish return area.

Hours are subject to change. For up-to-date information, visit the Bon Appetit website here.

Meal Plans

  • Resident Meal Plans: Students who live in WJU residence halls and apartments must contract for meal plans, and the price is included in the room and board fees for both the residence halls and apartments.  All students living in the residence halls are required to participate in a “weekly” board plan and all apartment residents are required to participate in a “block” board plan but have the option to participate in a “weekly” board plan. Current meal plan rates are available here.
  • Non-resident meal plan:  All students, faculty, and staff (WJU ID cardholders) are eligible to purchase meal credit to be used in the Crossroads Café or The Shack.  This meal credit can be purchased online by students, faculty, and staff at www.cafebonappetit.com/williamjessup
    • This meal credit may be used to pay for the meals in Crossroads Café or menu items in The Shack for the WJU ID cardholder and/or their guests who are not WJU ID cardholders.
    • Non-resident students may also purchase any of the standard meal plans offered here.

Health Insurance

Primary Health Insurance

WJU no longer requires proof of medical insurance for currently enrolled students. Students are expected to be covered as required by current US Federal Government laws.

As of August 1, 2015, WJU will no longer be offering a student insurance policy. We do, however, strongly recommend that students submit their health insurance and emergency contact information which would enable WJU to serve students in the best way possible in the event the student was involved in an accident on campus. To submit that information for emergency purposes click here.

Questions about claims from the 2014-2015 academic year policy may be directed to the Student Life Office at 916-577-2321.

ATHLETIC INSURANCE

All student-athletes are required by the NAIA and William Jessup University to purchase secondary/catastrophic medical coverage prior to any WJU intercollegiate training, practice or games. Students participating in Intercollegiate Athletics at WJU will be automatically charged this Insurance fee. This fee may NOT be waived under any circumstance.  The athletic medical insurance is always a secondary insurance plan to the student’s primary health insurance plan.  This means the student must submit their medical bills to their primary insurance first. Once the student’s primary insurance plan has paid its portion of their medical bills and the student receives an Explanation of Benefits (EOB) Statement from the primary insurance company.  Then the student then must contact the Athletic Director to fill out and receive the verification form. Then the student-athlete must attach the EOB and the verification form and mail it to the athletic insurance company.

Housing

An important aspect of William Jessup University is a students’ residence life experience.  Holistic education seeks to develop well-rounded individuals, and living in a WJU residence hall provides opportunities for growth and development outside the classroom.  As a residential university WJU desires to have its students live in campus housing.

All students are required to live on campus unless they meet the following requirements and have a completed and approved Application for Commuter Status on file with the Office of Student Life.  The student can apply for Commuter Status HERE.   Registration will not be considered complete until this application is submitted to the student life office.  It is the expectation of the university that all students paying room and board costs will live in residential housing.  In the event campus housing exceeds capacity a selection process, typically based on a lottery room draw, will be initiated for off-campus housing.

Residency Requirement/Commuter Policy

A commuting student is understood to be a married student, or an unmarried student living at home with his/her parents.  Student life may grant additional exceptions to live off campus if:

  • the student is 22 years old or older;
  • the student’s parents request permission for the student to live with a close relative/family member who has an established home in or near Rocklin or;
  • living off campus for health reasons is required by a physician (documentation is needed) or;
  • the student has more than 90 units or;
  • the student is participating in an off-campus program, internship, or student teaching.

Financial aid policies state that “institutional aid may be coordinated to create a package of up to 50% of tuition for commuter students and up to 100% of tuition for students living on campus.”

Fees associated with Termination/Cancellation:

Once a student is assigned a space and/or occupies their room, they are not allowed to cancel or be let out of their contract unless approved by the Director of Residence Life and the Dean of Students.  In cases where a student must cancel a room reservation or be released from their contract prior to August 1 (for the fall semester) and prior to January 1 (for the spring semester), here are the fees associated with contract cancellations prior to moving in:

Cancellation without penalty before:     April 25 – [not applicable for Spring only housing]

Cancellation $150 on or after:                 April 26 – [not applicable for Spring only housing]

Cancellation $250 on or after:                 May 1 – [not applicable for Spring only housing]

Cancellation $500 on or after:                 July 20 – [December 15 for Spring only housing]

Cancellation period ends on or after:     August 1 (student responsible for the semester cost on/after this date) – [January 1 for Spring only housing – (student responsible for the semester cost on/after this date)]

University Refund Schedule:

Students who cancel their contract on or after August 1, 2018, or January 1, 2019, will be responsible for the entire semester’s housing charge.  The only exception would be if a student gets married, has an active military duty, or withdrawals from William Jessup University. Students who withdraw during the semester will be billed according to the university refund schedule.  The amount will be prorated, based on the date that the resident vacates their room, complete the mandatory check-out process, and are cleared through the Residence Life and Housing staff. The schedule is such:

Through the first week of classes 90%

Through the third week of classes 80%

Through the fourth week of classes 70%

Through the fifth week of classes 60%

Through the sixth week of classes 50%

Through the ninth week of classes 40%

After the ninth week of classes 0%

 

ID Cards

Students will have their ID card photo taken during registration for their first semester at WJU.  These pictures may be used throughout the school year for various written materials and publications.  Do not run the ID card through the wash or punch a hole in it, as it will deactivate the sensor in the card.  ID cards cost $25 to replace and may be purchased in the Student Life Office. ID cards are required to enter the cafeteria, check in for chapel attendance, to enter campus at night, and to check out materials from the library.  Student ID cards also serve as the key for Resident students to enter their Residence Hall and wing. In addition, many local businesses give discounts to students who present their student ID cards.

Prayer Chapel

The WJU Prayer Chapel facility, a signature building on campus, provides a beautiful space set aside for prayer, reflection, and renewal.  WJU offers many informal prayer groups throughout the year – as well as prayer support upon request from our staff, faculty, and administration.  Additionally, students may submit weekly prayer requests in Chapel, which are then distributed for prayer by WJU staff, faculty and administration members.  Prayer Chapel Hours: Monday – Friday from 7 a.m. to 12 p.m.

Alcohol and Drug-Free Campus Act

The Drug-Free Workplace Act of 1988 (Public Law 10-690, Title V, Subtitle D) requires that employers receiving Federal grants take specific steps to ensure a drug-free workplace.  The Drug-Free Schools and Communities Act also mandates that colleges maintain a drug and alcohol abuse program. It is our intent to maintain a drug-free campus where employees and students alike feel safe and secure and where access to support is made available.

It is expected that both employees and students of the university be in appropriate mental and physical condition to perform their employment and scholastic responsibilities in a manner which honors the Lord and compliments our campus community.

The unlawful manufacture, distribution, dispensation, possession, sale, offer to sell, purchase, and/or use of (1) a controlled substance (as defined in Schedules I through V of the Controlled Substance Act 21, United States Code 812, as amended) or (2) illegal drugs; defined as any drug which is not legally obtainable or any prescribed drug being used other than for its prescribed purpose.

Campus Security Act

It is an unfortunate fact that criminal incidents of all types occur on college campuses. The Campus Security Act of 1990 requires colleges to make public the nature and the frequency of crimes. WJU follows this law and believes that reporting this information to the public increases community awareness of taking steps to prevent criminal activity.  WJU encourages victims of crime to report incidents to the Department of Campus Safety regardless of how insignificant the crime may appear. To report incidents, please visit the Department of Campus Safety Office. All incidents should be reported to the Rocklin Police Department as well. You may find WJU’s incident report on our website location:  http://discovery.jessup.edu/campussafety

Bicycles

Bicycles should be locked when stored or parked on campus.  Bike racks are located at various points around campus. Bicycles parked in stairwells, entryways, or fire exits are subject to removal by the residential life staff or campus safety.  The university accepts no responsibility for the safekeeping of bicycles.

Fire Alarm Regulations

There is an active fire alarm system throughout the campus. When an alarm is heard, all people in classrooms, offices, cafe, residence halls and the library are expected to exit immediately and assemble on the soccer field. University personnel will notify the campus community when it is safe to return or will provide instruction as to how to proceed.

Parking

Students are required to register all vehicles online each year at:http://discovery.jessup.edu/campussafety/index.php/parking/parking-permit-application/Parking permit fees are listed on the tuition and fees worksheet from the Financial Aid office. Parking permits should be located on the bottom driver’s side of the front windshield.  Cars that do not display a Parking Permit will be fined. Students who change vehicles, or move from off-campus housing to the residence halls or visa-versa are required to notify Campus Safety of this change.  All vehicles without the appropriate parking permit will be subject to fines.  Students choosing to appeal a ticket may submit an appeal form. Appeals will be reviewed by the Campus Safety appeals committee and the student will receive notification of their decision by email.   Appeals must be submitted using an online form. If a student does not need a parking permit due to no vehicle they can fill out a vehicle waiver online. Both the Appeals form and the vehicle waiver can be found on the parking section of the Campus Safety page: http://discovery.jessup.edu/campussafety/index.php/parking/

Financial Aid

The Financial Aid Office assists students and parents in obtaining financial aid to pay educational costs.  The staff is available to help students fill out forms and answer the many questions that arise about financial aid.  The office also coordinates the Federal Work Study program which provides job opportunities on and off campus for eligible students.  Financial aid deadlines and opportunities are announced throughout the school year.

Your education is an investment in your future and our goal is to assist you in any way possible with the cost of that investment. Therefore, William Jessup University participates in federal, state, and institutional programs designed to help you fill the gap between the cost of your education and your ability to pay. For information about Financial Aid procedures, please go towww.jessup.edu/financial-aid/procedure.

The Free Application for Federal Student Aid (FAFSA) must be completed each year to determine eligibility for federal and state grants and loans. If you choose not to complete a FAFSA, you will not be eligible for any financial aid from federal or state sources, but you are still eligible for institutional scholarships.  Additional applications are required for certain institutional awards. To see what federal and state programs WJU participates in, please go towww.jessup.edu/financial-aid/federal-and-state-aid.

WJU offers scholarships, grants, and awards to new and returning students. Application information can be requested from the Financial Aid Office or viewed on our website atwww.jessup.edu/financial-aid/institutional-aid. Note that some grants require a specific application. Application for all institutional aid must be made by the priority deadline of May 1, unless otherwise specified. Please note that institutional aid may be coordinated to create a package of up to 50% of tuition for commuter students and up to 100% of tuition for students living on campus.

For any other information, please visit our website at www.jessup.edu/financial-aid or contact the Financial Aid Office at 916.577.2233 or finaid@jessup.edu.

Campus Postings

  • The most up-to-date information on campus postings may be found online here.
  • All flyers, posters, or other publications desired to be posted on campus need to have stamped approval from the Student Life Office. Any materials not approved will be removed.
  • All postings must be hung with an approved adhesive (sticky tac). NO tape of any kind is permitted.
  • All approved adhesive (sticky tac) must be provided by the person or group posting. The Student Life Office is unable to provide adhesive for posters.
  • Please remove your postings 1 day after your event.
  • All postings must be placed in the designated areas on the window adjacent to the door. For safety reasons, postings are not allowed on doors or inside buildings unless the proper authority gives permission. (Please see starred locations below)
    • Instructions for special posting areas (Also starred on the map below)
      • WJU Apartments: First Stainless Steel Column by the Main Entrance on the Lower Level
      • Womack Student Life Office: Inside on the Appropriate Window
      • Classroom 103: Front Window
      • Academic Hallway: Upper Door and Lower Doors (NOT Classrooms Doors)
      • Music Practice Rooms: Doors
      • Faculty Offices: First Three Lower Level Windows
      • Crossroads Classroom: Entrance Doors

Dance Policy

Dancing is an opportunity for the WJU student body to express themselves, further our community bonds, and communicate our love and joy for the life God has given us.

In order for any member of WJU to throw an official dance, the dance must be sponsored by a William Jessup University Department and overseen by faculty/staff. In their caretaking role, the dance sponsors will be responsible for making sure all dance guidelines are met.

As a Christ-centered University, William Jessup does not promote sexually suggestive or sinful activity or pastime. It is expected and required that all participants respect William Jessup’s dress policy of modesty, and refrain from sexual or aggressive physical contact. If any of these expectations are not met, the individual or individuals responsible may be asked to either stop or leave the event, at the discretion of the dance sponsors.

In addition to the above requirements, dances will be subject to all relevant rules and requirements set forth in the WJU Student Handbook. These requirements may include but are not limited to dress, curfew, conduct, language, liability, alcohol, and drugs.

Directory Information

William Jessup University designates the following items as Directory Information: student’s name, parent’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees, and awards received, most recent previous school attended, and photograph. WJU may disclose any of those items without prior written consent unless notified in writing to the contrary by the last day of registration for the semester in which the student enrolls.

Graduation Rates

In compliance with the Student Right to Know and Campus Security Act (P1 101-542, amended by PL 102-26), William Jessup University discloses its graduation rates to current and prospective students upon request.

Limitation on Right of Access

William Jessup University reserves the right to refuse to permit a student to inspect the following records:

  • The financial statement of the student’s parents.
  • Letters and statements of recommendation for which the student has waived his or her right of access, or which were maintained before January 1, 1975.
  • Records connected with an application to attend William Jessup University or a component of William Jessup University if that application was denied.
  • Those records which are excluded from the FERPA definition of education records.

Nondiscriminatory Policy

WJU admits students of any race, color, national and ethnic origin to all rights, privileges, programs, and activities generally afforded or made available to students at the university. WJU does not discriminate on the basis of race, color, gender, sex, national and ethnic origin, age, disability and perceived disability or status as a veteran in the administration of its educational policies, employment practices, admissions requirements, or scholarship and loan programs. University policy prohibits unlawful discrimination based on race, color, gender, sex, national and ethnic origin, age, disability and perceived disability, or any basis prohibited by law in the administration of its policies, practices or procedures.

Parental Notification Policy

If involved in a disciplinary proceeding, students may be expected to contact their parents to discuss the issue. The university reserves the right to notify parents regarding disciplinary action when it is deemed necessary.  This policy applies to all students dependent upon parents for Federal Financial Aid and assumes that a student under 23 years of age is dependent unless he or she notifies the Student Life Office in writing.

Psychiatric Notification Policy

If a WJU student is admitted to a psychiatric facility for either observation or extended hospital treatment, the university reserves the right to reevaluate the appropriateness of classroom experience or residence on campus. In order to make this evaluation, the university will require appropriate releases to confer with the attending medical or psychological professionals. During this conference, the designated administrator of the university will:

  • Discuss the student’s diagnosis and be advised of the results of any testing done;
  • Be informed of medications/dosages prescribed;
  • Discuss the student’s psychiatric history, including the number of and recent acute exacerbations of the student’s illness and any hospitalizations;
  • Discuss the type of setting the medical/psychological professional deems most appropriate for the student’s aftercare well-being;
  • Receive an evaluation from the medical/psychological professional regarding the student’s history of treatment compliance and their evaluation of the student’s present ability to comply with treatment;
  • Discuss the prognosis.  After gathering information, the university will make a decision about re-admittance to the classroom/on-campus residence. The goal will be to seek the best interest of the student, considering the student’s influence on the university community as a whole.

Rights and Freedoms

William Jessup University is required by FERPA (Family Education Rights and Privacy Act) regulations to notify students of their FERPA rights annually by publication in the Student Handbook.

Student Legal Responsibilities

  • All notification of withdrawal from classes must be in writing.  It is the student’s responsibility to contact the professor(s) of the class and obtain their signature and last date of attendance in class.
  • If a student has received loans, and if a student withdraws from school or drops to less than half-time, the student must notify their lender immediately.
  • Students must update their address with WJU (and the student lender, if the student has received a loan).
  • Students must repay any money owed to WJU. Academic transcripts will not be sent until the student’s account is paid in full.
  • If a student has received loans, he or she must contact the Financial Aid Office to obtain an Exit Interview Form to be completed and returned to the Financial Aid Office as soon as possible.
  • Students should request an Official Leave of Absence if they plan to withdraw for a period of more than one semester.

Additional Helpful Policies and Information:

Student Life Involvement

Mail Center Information and Policies

Learning Commons Information and Policies

Student Union and Student Commons

STUDENT EMPLOYMENT

There are many on-campus jobs available for students. Students interested in on-campus jobs should contact the Financial Aid Office for work-study eligibility, and then check www.jessup.edu/jobs to inquire about on and off campus jobs. Those students who are employed while attending WJU are expected to choose employment that would honor God, allowing them to carry out tasks consistent with their Christian commitment.

Church Attendance

Participation in a local faith community is vitally important for spiritual development.  It is an expectation of the university that students will choose a local church and attend services regularly.  There are many churches in the area who will welcome you. Both you and the church will be stronger because you are serving with them.